- To transfer database templates to different databases, Notion currently requires manual recreation of the template.
- Details are described below
Summary
- To transfer database templates to different databases, Notion currently requires manual recreation of the template.
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- The first two answers from chatgpt are misleading. The last two answers explain it clearly
Is it possible to move or copy a database template to a different database in notion?
In Notion, you can easily copy a database template or any other type of page from one workspace to another, or within the same workspace to a different location. Here’s how you can do it:
- Copy within the Same Workspace:
- Navigate to the database or page you want to copy.
- Click on the "..." (more options) button at the top right of the page.
- Select "Duplicate" from the dropdown menu. This will create a copy of the database within the same workspace.
- You can then move this duplicate to another location in your workspace by dragging it in your sidebar or using the "Move to" option in the same "..." menu.
- Copy to a Different Workspace:
- If you want to copy a database to a different workspace, you first need to duplicate it in your current workspace as described above.
- Once duplicated, click on the "..." button for the duplicate and select "Move to".
- In the "Move to" menu, you will see an option to select another workspace (assuming you are a member of multiple workspaces). Choose the workspace where you want to move the database.
- Confirm your choice, and the database will be moved to the selected workspace.
Please note that when you move or copy a database, the content will be duplicated, but certain properties like linked databases or integrations specific to the original workspace may not transfer over directly. You might need to reconfigure these aspects in the new location.
Does that move or copy a database template or just a database page? I specifically am interested in copying the template
To specifically copy a database template in Notion—meaning the predefined template you use to create new entries within a database—here’s how you can do it:
- Access the Database Templates:
- Open the database in Notion where your templates are located.
- Click on the "New" button in the top right corner of the database. This is typically how you would add a new entry to the database.
- Instead of creating a new entry, look for the option that allows you to manage templates. It usually appears as "Templates" after you click on "New".
- Copy the Template within the Same Workspace:
- Inside the template manager, you’ll see all your existing templates.
- Click on the template you want to copy to open it.
- Once the template is open, click on the "..." menu at the top right of the template page.
- Choose "Duplicate" to make a copy of this template. This duplicated template will remain within the same database.
- Copy the Template to a Different Database or Workspace:
- After duplicating the template as described above, you can now move this duplicated template page to another database or workspace.
- Go to the "..." menu of the duplicated template page, select "Move to", and choose the destination database in another workspace (or the same workspace).
- Ensure that the destination is a database where templates are applicable, as moving a template to a non-database page will not function as a template.
Keep in mind, copying templates between different databases might require you to adjust properties or relations depending on how each database is structured. Notion does not directly allow for a "template only" transfer between databases without copying or moving the whole template page and then adjusting it accordingly in the new database.
After you duplicate the template , then you can move a page created with the template to another database but there doesn't seem to be a way to move the template. I'm also not sure how I'd then set this page as a template in another database without just manually recreating a new template and copy/pasting everything on the page to a new template, in which case then I don't see the point in duplicating the page and sending it to the new database since I can manually recreate a template in another database without doing this. I'm not sure what this means: Ensure that the destination is a database where templates are applicable, as moving a template to a non-database page will not function as a template. I'm not sure what this means: and then adjusting it accordingly in the new database. Am I incorrect here? What is the easiest way to actually create the template in another database? Is there any way to do this without having to manually recreate the entire template?
You’re correct in your understanding, and I apologize if my previous response was not clear. In Notion, there is indeed no direct way to move a database template from one database to another. Templates are specific to the databases they were created in, and cannot be directly transferred as templates to other databases.
Here’s a clearer explanation and the steps to recreate a template in another database, which, unfortunately, does involve manual steps:
- Open the Existing Template:
- Go to the original database and open the template you want to replicate in another database.
- Review all elements (like properties, text blocks, images, etc.) to make sure you know what needs to be recreated.
- Create a New Template in the Target Database:
- Go to the database where you want this template.
- Click on the "New" button, then select "Templates" at the top right of the dropdown.
- Click on "New template" to start creating a template in the new database.
- Manually Recreate the Template:
- Manually add the necessary properties (fields) that match the original template. This includes setting the property types (text, number, select, multi-select, date, etc.).
- Copy and paste the content from the original template into the new template. This might include text, checklists, embedded images, or other elements.
- Adjust the layout and formatting to match the original template as closely as possible.
- Adjusting the Template:
- This step refers to making sure that any specific properties, formulas, or linked databases in the original template are also set up in the new database. If the original template uses linked databases, you will need to set up these links anew in the target database, as they do not automatically transfer.
Unfortunately, there is no shortcut or automated process in Notion to transfer templates between databases. The "duplicate and move" strategy works for pages and content, but not for database templates. The process of recreating the template manually is currently the only way to have an equivalent template in a different database. This manual process ensures that all specific configurations and content are correctly set up to function in the new database environment.
Will notion introduce this feature in the future? Search bing
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As of now, Notion does not provide a direct method for transferring database templates between databases in different workspaces or even within the same workspace. This feature is not highlighted in their recent updates or future feature announcements (Tool Finder).
The recommended approach to recreate a template in another database involves manually copying the content from the existing template and creating a new template in the desired database where you paste this content (Notion Templates). Here’s a brief outline of the steps you’d follow:
- Access the existing database template and open the template you wish to copy.
- Copy all the content from this template (you can use typical copy commands like Ctrl+C).
- Navigate to the new database where you want to create the template.
- Create a new template in this database and paste the previously copied content into it.
This manual process is currently the only way to replicate a template’s layout and content in another database. For more detailed instructions, you can refer to guides on copying Notion templates such as those found on Templates4Notion.
While this may seem cumbersome, it allows for customization and ensures that all elements of the template are adjusted as needed for their new environment. Hopefully, future updates to Notion might include more streamlined methods for managing and transferring templates across databases.