Create Project and Task Templates to Prepare for Optimism Fractal
Intro
This task aims to create project and task templates in preparation for Optimism Fractal. The templates will be used to streamline the process of organizing and promoting events related to Optimism Fractal, with the goal of starting with a focused scope and expanding to other aspects as needed. It starts by laying out the strategy and rationale for how the templates should be designed.
I think that it probably makes the most sense to just start with Optimism Fractal right now, then set up Eden Fractal templates later. This will be more efficient to start with a tighter scope then do EF after we refine it for OF.
Task Template Configuration
Show Rosmari how the automatically named task templates are configured in ‘Promote Optimism Town Hall’ template
Configuring Sub-Projects
At some point I think that we should try creating sub-projects in the template for different aspects of the preparation.
Top-Level Project and Subprojects
The top level project can be “Prepare for OF _”
then there can be subprojects like:
“Promote OF _ Event”
“Promote OTH _ Event”
“Promote OF _ Video”
“Promote OTH _ Video”
…
Considerations for Sub-Projects Implementation
All these subprojects aren’t needed right now and it could make it confusing if we try to do too much at once right now, but there are some advantages to setting it up like this.
Merging Projects vs Sub-Projects
Previously we discussed just merging the projects for promotions and other kinds of preparation into a project to prepare for each event, which i think is generally a good idea but also might make the project unwieldy if it is very big and might distract from each person focusing on their specific tasks.
Database Filtered Views as an Alternative
Alternatively we could use database filtered views where each person only sees tasks assigned to them, but this would also add some complexity (perhaps more than sub-projects) and wouldn’t come with the benefits of improving automated task titles.
Benefits of Configuring Sub-Projects
By configuring sub-project(s), this could make the titles look better and more intuitive for each promotion.
Plan to Create Template with a Sub-Project
I think it’s best to start by testing out the creation of one sub-project in the following configuration.
Steps for Building Template and Adding Sub-Project
Build template for “Prepare for OF __”, which will serve as the main project for all kinds of preparations for each event
Add all preparatory tasks to the button in this template AND an action in the button to create a new project in OF Projects called “Promote OF __ Event” with a template for Promoting OF Events
Add a button to the Promote OF Event template that adds all the tasks for promoting events. This can be copied and pasted from Optimystics workspace.
Initial Step: Start with One Sub-Project
Start with just one sub-project to test it out and see how it works.
The following notes were written first then I added headers with the help of AI
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I think that it probably makes the most sense to just start with Optimism Fractal right now, then set up Eden Fractal templates later
This will be more efficient to start with a tighter scope then do EF after we refine it for OF
Show Rosmari how the automatically named task templates are configured in ‘Promote Optimism Town Hall’ template
At some point I think that we should try creating sub-projects in the template for different aspects of the preparation.
The top level project can be “Prepare for OF _”
then there can be subprojects like:
“Promote OF _ Event”
“Promote OTH _ Event”
“Promote OF _ Video”
“Promote OTH _ Video”
…
All these subprojects aren’t needed right now and it could make it confusing if we try to do too much at once right now, but there are some advantages to setting it up like this:
i think it wouldn’t be too difficult to set it up to create sub-projects and parent projects with a button
Previously we discussed just merging the projects for promotions and other kinds of preparation into a project to prepare for each event, which i think is generally a good idea but also might make the project unwieldy if it is very big and might distract from each person focusing on their specific tasks
Alternatively we could use database filtered views where each person only sees tasks assigned to them, but this would also add some complexity (perhaps more than sub-projects) and wouldn’t come with the benefits of improving automated task titles
By configuring sub-project(s), this could make the titles look better and more intuitive for each promotion
‣
You can see how it can look with a sub-project for promoting an event in this toggle
Note: One issue with the following is that the task says ‘Promote OTH 15’ but it doesn’t distinguish between the event or video. I think it would be good to distinguish between these with two separate sub-projects.
This could be helpful for recreating the No access with an automated task database view
Eventually this kind of automated sub-project button could be very helpful to have other kinds of subprojects as well, like if we’re aiming to coordinate technical improvements, community collaborations, or other initiatives before an event
Alternatively we could just work out of a project called “Promote OF __” and all the other preparations could go in this project as well. It doesn’t make complete sense but could work well enough for now
I think it’s best to start by testing out the creation of one sub-project in the following configuration
Build template for “Prepare for OF __”, which will serve as the main project for all kinds of preparations for each event
Add all preparatory tasks to the button in this template AND an action in the button to create a new project in OF Projects called “Promote OF __ Event” with a template for Promoting OF Events
Add a button to the Promote OF Event template that adds all the tasks for promoting events. This can be copied and pasted from Optimystics workspace.
Start with just one sub-project to test it out and see how it works.
If it works well, then add another sub-project to ‘Promote OF _ video’ and any other subprojects that seem helpful
We can scale it up gradually with more sub-projects as needed. For example, maybe it makes sense to start doing promotions specifically for the Optimism Town Hall in Season 4 after we can promote the OPC voting and our other preparation workflows are more well defined/practiced
If it doesn’t work well, then consider trying again or just using a one project configuration without subprojects
