Checklist
Start zoom room at least 15 minutes earlier
Do a sound check to ensure good audio output and input
Turn off VPN to improve internet connection
Test screenshare function in zoom
Check activity monitor to make sure there is enough RAM and CPU
Start a new meeting note and position the window for easy accessibility for notes during the meeting
Set up welcoming music
Set up welcoming video
Send out promotional message
Send out promotional message with Cagendas topic two days before event (this is probably better suited as a task in the project, whereas i think these other ones could just to do list blocks in the same page
Consider the best way to organize this
Add this to the template for each project so we can easily generate the same tasks again for each show or meeting
Review from Thomas Frank for inspiration
Inspiration
- @Rosmari made a great point about doing this to be more prepared for meetings like Eden Fractal.
- I completely agree that a check-list of things that we should prepare for each meeting is an excellent idea that will help us host better events and shows for everyone
Pre-Event Checklist
- Rosemary and I will join 15 minutes early for each event
- Go through the pre-event checklist together
- Ensure proper screen sizing, audio quality, and other technical aspects
Key Points
- Ensures smooth event execution
- Promotes collaboration and communication
- Automates the preparation process
To-Do
- Develop a comprehensive pre-event checklist
- Automate the checklist process as much as possible
- Remind each other to follow the checklist, especially in the beginning